Tabletop Adventure Con

Event Host and Volunteer Agreement

This is the current agreement in place in order to Run Events and Volunteer for the Tabletop Adventure Con.

Events hosts will have table space dedicated to them for the events that they are running. No goods can be sold in the event area. Event hosts that are charging for draft or sealed CCG is permitted. Event hosts and Volunteers will be issues a badge for their support and dedication to helping make the Tabletop Adventure Con a success.

EVENT HOST AND VOLUNTEERS. Event hosts and volunteers are to be kind, courteous, and respectful to all attendees. If there is a dispute please see the event coordination team for assistance. Event Hosts will have a dedicated area to run events. This means that there will be table space away from the open play area to run specific events. Event hosts may list the times and event names on the Tabletop Adventure Con Event page. It is up to the event host to be in the event area at the designated time. Volunteers will show up at their designated time/shift and will report to Event Coordination team. Volunteers will complete tasks as needed, answer questions for guests, and are welcome to teach guests games they know.

EVENT HOST SETUP AND BREAKDOWN. The Event area will open for setup on the Friday before the Tabletop Adventure Con at 6pm. Breakdown can begin once all events are completed and can be completed by 10:30 PM the of the Tabletop Adventure Con, or Sunday Morning. Event hosts are welcome to set up during show hours. The building will be secured the evening prior to the event by the School locking up the school building and having security cameras in the areas of the table spaces.

EVENT DISPLAY. It is not required to display advertisements for events. The Event Coordinators will do their best to mark of event areas, as to not confuse the table allocation for general open play. Event Hosts are welcome to bring advertisement material and banners for their event spacing.

Additionally, Event hosts will make a reasonable effort to share resources with fellow Exhibitors, volunteers, exhibitors; including space to unload, electrical outlets, and dollies.

SALES POLICY. There are to be no sales of merchandise or food items in the event area, other than those who have special permission (CCG / TCG Events). Merchandise sales are restricted to the provided exhibitor spaces. Event hosts and Exhibitors are prohibited from attempting to sell merchandise outside of the Exhibitor Area, unless otherwise approved, though advertising or flyer/coupon distribution is allowed, so long as said distribution does not interrupt any on-going games or events.

CONTRABAND

Event hosts and volunteers will not be in possession of any illegal or adult items while on premises. This includes drugs, bootleg materials, alcohol, tobacco or pornographic materials. (As fantasy art can be risqué, it is acceptable so long as it does not portray explicit sexual acts or demoralize men, women, or children.) No adult themed (pornographic, tobacco, alcohol, paraphernalia, or grotesque Adult) items will be allowed in any of the event areas.

INDEMNIFICATION.

Event hosts and volunteers shall defend, indemnify and hold the Tabletop Adventure Con and The Healing Road LLC harmless from any claim or lawsuit arising from any act or omission on the part of the Event Team or Volunteer, its agents, employees or assigns that may cause harm to others, including but limited to any and all claims or lawsuits arising from or concerning retail licensing and licensing, copyrights and patents of the merchandise sold by Exhibitor. In the event Tabletop Adventure Con and The Healing Road LLC takes legal action to enforce this provision and prevails, Event hosts adn volunteers shall be responsible for the payment of all costs, expenses and attorney fees incurred by Tabletop Adventure Con and The Healing Road LLC in pursuit of such enforcement.

Point of Contact.

The contact person for the Tabletop Adventure Con and The Healing Road LLC for all Event Hosts and Volunteers is Daniel Cervantes, 574-453-1836 / 574-377-9857, djcervantes@healingroadllc.com.

HOURS OF OPERATION.

DAY SETUP: Friday before the Event 6pm to 11pm

Vendor FLOOR OPEN / FLOOR CLOSE: 10am - 6pm (unless otherwise authorized to be open later) Saturday October 19th. 10am - 4pm on Sunday October 20th.

BREAKDOWN CLOSE: Saturday by 10:30pm if you are not staying for a second day. Sunday by 6pm